One sticker on every machine. One scan runs the job.
Your customer scans it and the request lands in your queue with the machine already identified. Your tech scans it and gets the unit's history, manuals, and parts on the spot. Your office takes it from request to invoice to paid, in one record.
Flat monthly from $199 · Unlimited users · No demo call · No contract
The data plate that never grease-fades
Tap the tabs, or scan to open the live demo unit on your phoneA durable QR sticker with your name on it, on every unit you service. It does three jobs.
When it breaks, they scan, you respond.
The kitchen manager scans the sticker on the dead unit, taps Request Service, and the request lands in your queue with the machine already identified. No phone tag, no "the cooler on the left." Phone calls still work; the office logs them into the same flow.
Your tech never walks up blind.
On arrival, the tech scans the same sticker and sees the whole machine: model, serial, warranties, manuals, parts, and every visit your company has logged. The hours lost calling the office for manuals and part numbers stop here.
Your name stays after the truck leaves.
Your name and number stay on the unit for the life of the machine. Two years from now, when it breaks again, the building engineer's easiest path is the sticker with your brand on it, not a search box.
This code is real. Scan it with your phone.
You'll land on the public page for a demo ice machine, the same page your customers see on a unit you've tagged. And a damaged sticker never costs you data: the sticker is only a pointer, the record lives in ScanSticker. Print a replacement, link it to the same unit, and the history is all still there.
See the whole loop, scan to paid.
One take, no jump cuts: a sticker gets scanned, the request hits the queue, dispatch drops it on a tech, and the invoice goes out with a pay button on it.
One record takes the job from request to paid.
Statuses set themselves.
There is no status dropdown to forget. On My Way, Start, and Finish are things a tech already does, and the board updates itself from those actions.
Dispatch that handles the messy parts.
Assign work, hold a job for parts, cut the purchase order, and release the job back to the board when the part lands.
Estimates approved from a phone.
Optional lines toggle with a live total. Approval creates a tamper-evident acceptance record, and Approve & Pay Deposit funds the job before you order parts.
Bill the Clock.
Clocked technician minutes become labor lines on the invoice in one tap. The hours your techs work stop evaporating between the truck and the bill.
Built on Stripe and QuickBooks Online. Your money moves through your own Stripe account and your books live in your own QuickBooks, infrastructure you already trust, connected in minutes. ScanSticker never holds your funds or your ledger.
INV-0112 · Blue Heron Restaurant Group — Site #4 NET 30
Illustrative example of per-line tax treatment on a Virginia repair invoice.
A state tax engine decides every line.
Repair labor, parts, trip charges, and freight are taxed differently by state, and generic automated tax gets repair invoices wrong. ScanSticker computes tax per line, cites the rule it applied, and pushes exact amounts to QuickBooks Online.
The pay button does the chasing.
Invoices go out with a pay link. Customers pay by card or ACH through Stripe; deposits collect at estimate approval, balances at invoice.
Built for the customer with eight locations.
Bill per site or consolidated per account, and give facility managers a magic-link portal that shows status and history — never your rates or internal notes.
PM triggered by how hard the machine actually runs.
Every 90 days, every 500 run-hours — whichever comes first, per unit. The meter is run time, so the fryer working sixteen-hour days gets seen sooner than the one barely used. Findings become quoted estimates the customer approves from a phone.
comes first
The features you'd expect, plus the sticker, for less.
| What a buyer should ask | ScanSticker | The big field-service apps |
|---|---|---|
| Does the price change when you hire? | Flat monthly, unlimited users. The price is on this page. | Per-seat pricing is standard; the bill grows with every hire. |
| Can you try it without a sales call? | 7-day self-serve trial. Start tonight, no demo required. | Trials vary; the serious tiers start with a demo and a contract. |
| Is there a per-unit equipment record? | Yes — serial, warranties, components, manuals, and full history on each unit. | History usually attaches to the client or the property, not the machine. |
| Is there a QR intake sticker on the unit? | Yes. Customers scan it to request service; techs scan it for context. | No. |
| Can PM trigger from how hard the machine runs? | Yes — calendar, run-hours, or whichever comes first, per unit. | Calendar recurrence is the ceiling. |
| Who computes sales tax on repair invoices? | A built-in state tax engine, per line, with citations. | The accounting package or manual rates. |
Comparison reflects public pricing and feature pages as of August 2026. Verify current terms before relying on any cell. All trademarks belong to their owners.
Your flat price is right here.
Every plan is flat monthly with unlimited users, and everything is included: the sticker system, dispatch, estimates, invoicing, Bill the Clock, the PM engine, the customer portal, and the QuickBooks Online integration.
Starter
Getting started: 1-2 techs
$199/month
- Everything included
- Unlimited users
- Up to 250 active equipment records
Shop
Growing commercial shop: 3-8 techs
$399/month
- Everything included
- Unlimited users
- Up to 1,000 active equipment records
Fleet
Multi-crew operation, unlimited equipment records
$599/month
- Everything included
- Unlimited users
- Unlimited equipment records
Why flat pricing? Per-seat fees punish hiring, and add-ons punish trust, the two complaints we hear most from contractors leaving their last tool, so we removed both. Tiers scale by equipment under management, never by headcount, and stickers print from the app on standard label stock: no hardware, no per-sticker fee.
Third-party costs stay separate. Customers pay their own Stripe processing, Stripe Tax usage when enabled, and QuickBooks Online subscription. Every plan: 7-day free trial, month to month, cancel anytime, data export included.
Questions we actually get.
Short answers below. If yours isn't here, email hello@scansticker.com and a human will answer it.
You're new. Why would I run my business on you?
What does it really cost once the add-ons start?
My customers won't scan a QR code. They'll call like they always do.
Stickers on commercial equipment? They'll cook off, freeze off, or get pressure-washed into oblivion.
My techs ignore software. They never update the status dropdown.
What happens to my data if you disappear?
When it breaks again, your name is already there.
Start the trial, sticker one unit this week, and see what your customer sees.
Start your 7-day free trialFlat monthly from $199 · Unlimited users · No demo call · No contract